2000 easy microsoft outlook

Prioritize your tasks with Microsoft To Do. Locate messages, people, and documents. Backed by enterprise-grade security Outlook works around the clock to help protect your privacy and keep your inbox free of clutter. Protection delivered by the same tools Microsoft uses for business customers. Data encryption in your mailbox and after email is sent.

Automatic deactivation of unsafe links that contain phishing scams, viruses, or malware. If you want your mail to be saved on the server so that you can access it from home, for instance check the "Leave a copy of messages If this box isn't checked, then your mail will be deleted from the server immediately after Outlook downloads it to your PC. You can further customize this option by specifying how long the server should keep messages.

You cannot keep them forever - we have set a mailbox quota of 50 MB. That's a lot, but you should occasionally clean out your old mail and empty your "Deleted Items" and "Sent" folders. You should specify a limit to the time the server keeps mail. I keep mail on the server for about a week. In the unlikely event that my PC fails or my Exchange account gets messed up, a week is more than enough time to discover the fact and get it fixed. Close the "Internet E-Mail" window.

Now double-click on "Outlook Address Book". At the bottom of this window you can choose the have you address book alphabetized by last names or by first names; to get last names, check "File As Smith, John ". Ignore the rest of this box and click "Close". A number of other service can be configured under Outlook, but for now we'll stick to e-mail.

Close the Services window by clicking the "OK" button. You may get an informational message that changes made to your account won't activate until after you close and restart Outlook. Close and ignore the message for now. This option keeps all of your Outlook files and data on the Exchange server and therefore always up-to-date.

To set up this mode, open Outlook, select the "Tools" menu and the "Services" menu item. A three-tabbed window will open and should display the "Services" tab. Double-click on "Microsoft Exchange Server". A four-tabbed window will open showing the "General" tab, which is the only one we need be concerned with.

The name of our Exchange Server is "iris. Your Mailbox name is your username. Be sure that the "Automatically detect connection state" is checked in the lower half of the window, and click "OK" to leave this window. Once more you should be looking at the "Services" window. If you don't already have an entry labeled "Outlook Address Book" here, click the "Add" button and select "Outlook Address Book" from the list.

If you get a message about this new item not starting until you restart Outlook, click "OK" to exit the "Services" window and then close and restart Outlook. There should be an entry in this new window reading something like "Contacts: Mailbox - username". At the bottom of the window, pick whether you want names in your address book alphabetized first-name-first "John Smith" or last-name-first "Smith, John".

Click "Close" to finish. Now select the "Addressing" tab of the "Services" window. On the first line, choose whether you want your personal Outlook Contacts list or the departmental "Global Address List" to be displayed first in your address book. Most folks prefer to see their own "Contacts" list first. The second line, "Keep personal addresses in", should read "Contacts". Finally, the last box determines how address lists are searched and verified. If you chose to list your personal "Contacts" first in the step above, then you'll want that list checked first here.

Highlight "Contacts" and use the arrow buttons to move it to the top of the list if it isn't there already. Click "OK" and we're finished with the "Services". From the "Tools" menu select "Customize". The three-tabbed Customize window allows you to pick from an assortment of toolbars that can appear at the top of the Outlook window along with the menu bar.

You can add or subtract commands or icons that appear in the toolbars or the menus to your heart's content. Most folks should be happy with the default set. Close the Customize box, go to the "Tools" menu again and select "Options". A large window appears offering a huge smorgasbord of options for each of Outlooks functions. Feel free to explore the various settings offered here - they are far too numerous for me to try to explain right now, save for an important few.

Under the "Mail Format" tab, you can choose the format that your mail messages are sent in. By default, Outlook wants to use "Rich Text". This is fine if your messages only go to others in the Physics department who have Microsoft Word on their PC, but if you correspond with anyone else in the universe, you should select "Plain Text" only.

In principle, Outlook and Exchange are supposed to be smart enough to only send plain text across the Internet, but there have been plenty of exceptions and problems with this rule. You can also compose and save an automatic "signature" to be appended to all of your e-mails using the "Signature Picker" at the bottom of this window.

Under the "Spelling" tab, do please check "Always check spelling There's just no excuse for the abysmal spelling seen on the Internet when options like these are so readily available! Under the "Internet E-Mail" tab you can select how often you want Outlook to check to see if you have new mail. Checking every 10 to 15 minutes is usually more than good enough; checking more often than this just bogs down the server. One last hard-to-find stupid interface trick, alluded to earlier, is learning how to alphabetize your Outlook address book by "Last-Name-First" instead of the brain-dead default "First-Name-First".

From the Outlook menu bar, select "Tools", then "Services". At the bottom of the window that this pops up, select the "File as Smith, John " option. Note that this is not completely foolproof, since addresses entered while the default "first-name-first" was effective may still wind up stuck that way.

You'll have to correct these addresses by hand in the Outlook Contacts section. Usually this is a minority of the total. When you've finished customizing, click "OK" to close the Options window. And how do you actually get something accomplished after you figure all that out?

This easy-to-understand guide can make organizing your daily information easy by helping you bring together everything you need to know about your daily tasks, appointments, and e-mail messages into one convenient program.

Here are just a few things you can find in Microsoft Outlook For Windows For Dummies: Understanding the Outlook interface and finding the right View for you Using e-mail and filtering junk e-mail Setting up your contacts Scheduling appointments and meetings Tracking your task list Keeping an automatic journal in Outlook Sharing folders over the Internet Top Ten lists for creating better e-mail messages, using Outlook on the Internet, and finding shortcuts in Outlook So whether you're using Outlook for the first time or you're an experienced user looking for ways to streamline Outlook, Microsoft Outlook For Windows For Dummies can help you organize your daily details and get back to business.

Explains how to use the time and information program to send and receive e-mail, organize addresses and messages, schedule appointments, and maintain contact lists. Author : P. If you: need to learn how to use Microsoft Outlook want to get the job done, quickly and efficiently need a self-teaching approach want results fast then Microsoft Outlook Made Simple is for you!

Thousands of people have already discovered that the Made Simple Series gives them what they want fast! Many delighted readers have written, telephoned and e-mailed us about the Made Simple Series of computer books. Comments have included: 'I haven't found any other books worth recommending until these. Covers 'Outlook Express' for e-mail. The authoritative guide for advanced Outlook users and Outlook administrators. Microsoft Outlook E-mail and Fax Guide teaches advanced users and administrators, especially those within networked organizations using Exchange Server, how to manage and optimize Microsoft Outlook, the industry's leading messaging client, and use it as an effective tool for organizational communications.

Written by one of the industry's leading experts on Outlook, Microsoft MVP-recognition winner Sue Mosher, the book concentrates on features, techniques and troubleshooting vital to advanced users and administrators but which are covered lightly, if at all, by other books on Outlook.